Know what's pending.
Who's handling it.
What happened last.
Keep maintenance requests, vendor updates and property records together, so you can answer residents and board members without chasing information across texts, emails and spreadsheets.
$39.90/month for one active property after your trial. Unlimited units and users. Payment method required to start.
When the board asks for an update, have the answer.
See the status, assigned vendor, estimates and notes for each maintenance request. Keep the history available when questions come up, or someone new takes over.
Know who's handling each request.
Track status, priority and vendor assignments in one place.
Keep vendor details within reach.
Find contacts and insurance status in your property's private vendor list.
Keep the property's history together.
Organize documents and see when updates were recorded and by whom.
Include everyone who needs access.
Add residents, board members and staff without per-person charges.
Insurance status is what your team records for each vendor. It isn't a verification of coverage or compliance.
One request. A clear history.
- 01
Reported. A resident, board member or staff member logs the problem on the property.
- 02
Assigned. Your team records the vendor, the estimate and notes on the request.
- 03
Tracked. Each status change your team makes is added to the property's timeline.
Built for whoever answers for the property.
- Property managersOne property or a portfolio, on one login.
- HOA and condominium associationsBoards, management and residents on the same record.
- Multifamily and rental ownersUnits, tenants and vendors per building.
- Commercial and specialty operatorsSelf-storage, warehouses and commercial buildings.
One plan. Priced per property, not per person.
Start with one property. Add more to the same account when you need them.
Included with every active property
- Maintenance requests with status, priority, vendor assignment, estimates and notes
- Private vendor list with contacts and insurance status
- Organized documents and property history Keep files together and see when updates were recorded and by whom.
- Unlimited units, residents, board members and staff never billed per person
- Projects, inspections, announcements and emergency contacts in the same account
During the 90-day trial
Use the full product on your first property: log real requests, add your vendors, upload documents and invite your team. You aren't charged for your first property until the 90 days end.
- 90-day free trial on your first property.
- $39.90/month for your first active property, plus $19.90/month for each additional property.
- Payment method required to start. Cancel from Billing & Subscription; cancellation is immediate.
Need a formal quote for your board? Request one
Active property
A property on your account that hasn't been archived. A 558-unit condominium is still one property.
Adding a property
It's added to the same subscription at $19.90/month. No new sign-up.
Archiving a property
It stops counting from your next invoice. No credit is issued for the current billing period.
One trial per property
A property that already used a free trial starts its subscription without one.
The calculator is an estimate for planning. What you're billed is calculated by our server from the active properties actually on your account.
Start with what's already on your desk.
- 01
Add your property
Name, address and units. That's the container everything else attaches to.
- 02
Log what's open right now
Enter the requests you're already tracking and the vendors you already call.
- 03
Upload the documents people ask for
Service contracts, inspection reports, insurance certificates.
- 04
Invite your team
Board members, staff and residents join by email invitation, each linked to the property.
Help property teams find your company when they need your services.
List your services, service areas and availability so property teams using PropertyFlow can find your business and send requests. Manage incoming requests and submit quotes from your vendor dashboard.
- Build your company profile with service categories, service areas anywhere in the US, and availability.
- Get verified by uploading your license and insurance for review.
- Receive requests in your vendor dashboard availability requests, quote requests and assignments, and submit quotes from there.
Start with a 90-day free trial. Then $19.90/month per company. Payment method required.
A subscription gives you access to eligible opportunities in the network. It does not guarantee leads, contracts or revenue. Properties pay vendors directly, outside PropertyFlow; PropertyFlow only charges the subscription.
What counts as one active property?
A single condominium, HOA community, building, rental home, self-storage facility, warehouse or commercial location on your account that hasn't been archived, no matter how many units, spaces or people are inside it.
How much do additional properties cost?
$39.90/month for your first active property, plus $19.90/month for each additional property, all on the same account. If you archive a property, it stops counting from your next invoice, with no credit for the current period.
Do you charge per unit, resident or user?
No. Units, spaces, residents, tenants, board members, staff and your private vendor list are included with each property.
How does the 90-day free trial work?
The trial covers your first property for 90 days, with the full product. A payment method is required to start, and you aren't charged for that property until the trial ends. Each property can receive one free trial; a property that already used one starts its subscription without a trial.
How do I cancel?
From Billing & Subscription inside PropertyFlow. Cancellation takes effect immediately, including during the trial: access to paid features stops and you won't be charged again. Unused time isn't refunded automatically. See the Terms of Service for details.
Who can submit maintenance requests?
Any resident, tenant, board member, staff member or administrator with an account linked to that property. Only property administrators change the status, priority, vendor, estimate and notes.
Do vendors update requests themselves?
Vendors on your private list don't log in; your team records their updates on the request. Companies in the Vendor Network see the requests shared with them in their own dashboard and can submit quotes there.
Does PropertyFlow do the maintenance or manage my property?
No. PropertyFlow is software. Your team and your vendors do the work; PropertyFlow is where you organize it and keep the record.
Do I need the Vendor Network to track my own vendors?
No. Every property has its own private vendor list at no extra cost. The Vendor Network is a separate subscription paid by service companies that want to be found by properties using PropertyFlow.
Put every property's work on one record.
$39.90/month for one active property after your trial. Unlimited units and users. Payment method required to start.
